Vacancies 

Administrative Assistant 

Are you organised, friendly and confident working in a busy school office?

We are seeking an organised and proactive Admin Assistant to join our office team and support our new School Business Manager in developing efficient, reliable office systems. You will help keep the school running smoothly by managing daily administration, welcoming visitors, maintaining records and supporting communications with parents and staff.

About the role

As School Office Administrator you will be a calm, welcoming first point of contact for parents, pupils, staff and visitors and an essential part of the school’s day-to-day functioning. Working alongside the School Business Manager and Headteacher, your responsibilities will include:

• Providing professional reception and telephone duties in a courteous, calm manner
• Maintaining accurate electronic and paper records and filing systems
• Managing the school diary, arranging appointments and supporting communications
• Assisting with payroll records, staff time/attendance sheets and liaison with the BSC team
• Supporting financial procedures such as raising purchase orders and controlling stationery stocks
• Using and updating school systems and websites (Word, Excel, databases, mail merge)
• Helping to prepare school returns and contributing to administrative projects and events
• Managing GDPR

This role is subject to an enhanced DBS check.

Our ideal candidate

You will be someone who genuinely enjoys helping others and thrives in a varied administrative role. We are seeking a candidate who can demonstrate:

• Strong, friendly communication skills and confidence dealing with a wide range of people
• Good IT skills (Microsoft Office, databases) and accurate data entry
• Good numeracy and literacy skills. Experience following financial procedures is desirable
• The ability to prioritise tasks, work with initiative as part of a small team
• An understanding of school attendance
• A calm, professional approach and commitment to confidentiality, safeguarding and equality
• A willingness to learn, attend relevant training and support school improvement

Experience of school admin or working in a customer-facing environment is desirable. NVQ Level 3 or equivalent and experience extracting data from databases are advantageous but not essential.

What we offer

• A friendly school which staff and pupils are proud to be a part of
• A chance to work closely with a passionate leadership team dedicated to making a real difference in children’s lives
• Opportunities to contribute to school development and to broaden your skills
• Professional development and training to support your role and growth
• A role that is varied, rewarding, and impactful
• The satisfaction of making a real difference to pupils, families and colleagues

For further information download the pack here. 

Application form here. 

Pay scale: B1 point 4-6 (£25,185- £25,989)

Contract Type: Temporary in the first instance

Part – Time -  16 hours a week term time only

(Tues – Friday 8.45am – 12.45pm)

Start Date: As soon as possible

Application Closing Date: Friday 6^th November  

Shortlisting Date: Monday 9^th November

Interview Date: Thursday 12^th November

Commitment to safeguarding

The school is committed to safeguarding and promoting the welfare of our pupils and expects all staff and volunteers to share this commitment. Appointments made are subject to an enhanced Disclosure and Barring Service check. If shortlisted, you will be required to disclose relevant information regarding criminal history and an on-line search will be conducted.  This includes only information publicly available on-line. We promote equality, diversity and inclusion and want a workforce which reflects the population of Leeds.